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1. Outlook - Email

You are responsible for the content and maintenance of your email inbox:

• Check email daily and keep within your disk quota: if you exceed your quota no further email will be delivered to you.
• Move messages from the inbox to folders as soon as you can.
• Delete unwanted messages as soon as you can.
• Never assume that you are the only one who can read your email; others may be able to read or access it. Never send or keep anything that you would not mind others seeing.

2. To configure an out-of-office message in Outlook, follow these steps:

1. Launch Outlook and click on the "File" tab in the top-left corner.
2. In the Info section, click on "Automatic Replies (Out of Office)."
3. In the Automatic Replies window, select the "Send automatic replies" option.
4. If you want the out-of-office message to be sent only during a specific period, check the "Only send during this time range" box and set the start and end dates and times.
5. Type the message you want to use as your out-of-office response in the text box. You can customize the message to include information like the duration of your absence, alternative contacts, or any other details you want to share.
6. If you want to send different messages to people inside and outside your organization, click on the "Inside My Organization" and "Outside My Organization" tabs to switch between them and enter separate messages for each.
7. You can also choose to include a message for anyone trying to reach you by phone by selecting the "My contacts only" or "Anyone outside my organization" options under the "Outside My Organization" tab.
8. If you want to include a rule to forward or redirect messages to another recipient while you're away, click on the "Rules" button and set up the desired forwarding or redirection options.
9. Once you have finished composing your out-of-office message and configuring any additional settings, click "OK" to save the changes.

Outlook will now automatically send the configured out-of-office response to incoming messages while you are away. Remember to disable the out-of-office message when you return by following the same steps and selecting the "Don't send automatic replies" option.

3. To create a signature in Outlook, follow these steps:

1. Open Microsoft Outlook on your computer.
2. Click on the "File" tab in the top-left corner of the Outlook window.
3. In the File menu, click on "Options."
4. In the Outlook Options window, select the "Mail" tab from the left-hand sidebar.
5. Scroll down until you find the "Create or modify signatures for messages" section and click on the "Signatures..." button.
6. In the Signatures and Stationery window, click on the "New" button to create a new signature.
7. Enter a name for your signature in the "New Signature" dialog box and click "OK."
8. In the "Edit signature" section, you can enter and format your desired signature text. You can include your name, job title, contact information, and any other details you want to include.
9. If you want to format your signature, you can use the formatting options available in the toolbar at the top of the window. You can change the font, size, color, alignment, and add links or images if needed.
10. If you want to add an image or logo to your signature, click on the "Picture" button in the toolbar and browse for the image file on your computer.
11. Once you are satisfied with your signature, click "OK" to save it.
12. In the Signatures and Stationery window, you can choose the signature you just created to be automatically added to new emails or replies/forwards from the drop-down menus under "New messages" and "Replies/forwards."
13. Click "OK" to close the Signatures and Stationery window.
14. From now on, whenever you compose a new email or reply to a message, your signature will be automatically inserted.

4. To add another user's mailbox to Outlook 365, you need to have the necessary permissions and access rights. Here's how you can add another user's mailbox:

1. Open Outlook 365 and go to the File tab in the top-left corner.
2. Click on the "Account Settings" button and select "Account Settings" from the dropdown menu.
3. In the Account Settings window, select the email account associated with your own mailbox and click on the "Change" button.
4. In the Change Account window, click on the "More Settings" button.
5. In the next window, switch to the "Advanced" tab.
6. Click on the "Add" button under the "Open these additional mailboxes" section.
7. A dialog box will appear where you can enter the name or email address of the user whose mailbox you want to add. Type in the name or email address and click on the "OK" button.
8. The user's mailbox will be added to the list of additional mailboxes. Click on the "OK" button to close the dialog box.
9. Back in the Change Account window, click on the "Next" and then the "Finish" button to save the changes and exit.
10. The added user's mailbox will now appear in the Outlook folder pane, and you can access it by expanding the list of mailboxes under your own mailbox.

Please note that you'll need appropriate permissions to access another user's mailbox. Additionally, the steps may vary slightly depending on the version of Outlook 365 you are using.